Alexander Arias

• Review requisitions and generate Purchase Orders (PO’s) for all departments across campus for the acquisition of goods and services in accordance with state policy • Communicate with vendors to establish working relationships and meet campus goals • Maintain PO’s in campus system for proper vendor communication and file organization • Assist departments with acquiring quotes from vendors for the procurement of new goods and services • Communicate progress to Managers and Director of Contracts and Procurement by providing monthly and quarterly numbers of processed contracts and PO’s • Generate monthly spend analysis from PO data for future planning • Make sure contracts and PO files are organized and up to date in DropBox • Review job order packets, issue Authorization Forms, and generate PO’s for construction or services being done on Job Order Contracts (JOC) or Task Order Service Agreements • Run and complete the formal bid process for JOC Contracts valued at a maximum of $3,000,000 each • Partner with the Office of Risk Management to ensure the University is avoiding and being protected from all risks • Effectively communicated with IT to create a new Contracts & Procurement website as well as to create a new web-based application to generate contract requisitions from the campus • Coordinate the Contracts & Procurement bi-annual Department Meet and Greets to address any goals, questions, or concerns for the new fiscal year with our internal partners • Assisted as the Lead Coordinator for the Annual Contracts & Procurement Vendor Expo held on campus for CSU Faculty & Staff to meet different vendors for future business opportunities

• Served as the Interim Program Administrator where I collaborated closely with 3rd party clients to host events on campus and generate revenue for the University • Worked efficiently to turn contracts around with a tight time frame while still being able to meet all event requirements and dates • Kept Contracts Operations Manager and University Risk Manager aware of upcoming events • Worked closely with other internal partners to collaborate on campus wide events • Created an all new Agreement Number Filing Log for ease of tracking events and revenue • Updated all documents incorporated into the Facilities Use Contract Template • Attended major events to ensure smooth operations and assist with any issues that may arise • Attended monthly meetings with committees for major campus events such as Commencement & Donate Life • Worked with the Office of the State Fire Marshal to ensure that all Fire Safety Policies were met and enforced at events

• Administered the proper tagging, tracking, and inventory control of all CSUF assets worth $5,000 and above • Organized and tracked thousands of assets for the annual campus-wide audit • Used my ability to communicate effectively both verbally and in writing with departments across campus to coordinate on-site verification and tagging of assets • Delivered inventory data to departments and managers for monthly and yearly inventory updates • Coordinated the disposal of all capital assets using proper forms and knowledge of property guidelines and policies • Played a key role in supply chain management from acquisitions of equipment to disposition • Worked closely with IT to update the Asset Management website with current forms and CSU policies

• Coordinated the shipping and receiving of all CSUF orders, property, and equipment • Provided quality inspection of purchased goods • Reviewed PO deliveries to ensure all goods were accounted for and vendors could be paid • Used my physical ability to move around campus and deliver packages. • Kept files organized to be able to track delivered orders • Applied knowledge of campus infrastructure and campus contacts for various departments