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-	Manage WIP report and meet weekly with Production and Sales team- update team on PO status, discuss any delay, QC issues, shortages etc.

-	Create and process Purchase Orders in Movex system. Update POs with any order revisions such as quantity shortages, style # or color update etc. 

-	Work closely with 3rd party logistics to monitor and approve overseas vessel schedule to ensure all orders are shipped/received by delivery deadline.

-	Manage and update SMS line sheets from sales/marketing sample requests 
to packing/shipping. Send SMS invoice and tracking info to Sales team.

-	Assist merchandiser with packing SMS for all customers, helped organize and maintain SMS closet and sample showroom.

-	Negotiate cost/shipping with overseas factories. Send packing instructions by factory to ensure packaging (including care labels, poly bag, hang tags) meet global customs requirements.

-	Assist Sales team with Customer order fulfillment. Review needs for upcoming orders and work with merchandisers and design team to resolve.

-	Create Import/Export documents for logistics to clear goods and prevent customs delay/avoid storage fees. Collect/file BOL Release and PODs.

-	Assist merchandiser with swatch approvals, wash testing and relay QC issues to customers. Maintain swatch and fit logs

-	Collect all invoices for production and SMS from factories. Scan and submit invoices to Accounting Dept. in NY office and send receipt copy to customer. Issue charge back to factories for any order discrepancies- shortage, delay, incomplete etc.


Production Coordinator

-	Work with Buyer to review OTB and manage receipt flow to ensure optimum sales and inventory results. Create and maintain On-Order assortments and production recaps. Analyze inventory and weekly sell through plan.

-	Generated and managed weekly reports (style performance, style attribute reports, assortment planners, on-order/shipping).

-	Managed exclusive ECOM buys to test seasonal trend/styles. 

-	Organize/maintain sample hand-off by photo shoot schedule. Assist studio with sample coordination for floor sets, photo shoots, meetings and marketing/PR needs.

-	Managed purchase orders with vendors based on detailed specifications (pricing, delivery, fabric content, color etc.). Create all POs in ORMS system.

-	Collaborate with Fit Tech on entire fit process until TOP approved. Communicate fit issues/swatch and lab dip approvals with overseas factories in a timely manner to secure delivery deadlines. Organize sample closet by delivery and fit stage PP, TOP.

-	 Maintain vendor relations; request information, analyze pricing and coordinate delivery. Create/update new vendor accounts.

-	Check in/organize all merchandise samples upon arrival and verify accuracy for all ticket/key information. Generate and monitor RTV and QC issues with 3rd party logistics.

-	Shop our store, as well as competition on regular basis and use information to create/evaluate relevant reports.


Assistant Buyer 

•	Manage Showroom calendar availability for appointments and interviews. 
Escorting vendors to appropriate Showrooms and assist with incoming samples.
•	Assist HRIS Manager with Taleo reports; daily DQ Triangle reports, Taleo Compliance report 
and Taleo Transition Requisitions. Provide administrative support to the HR Dept.
•	Responsible for assisting employees with company promotions such as purchasing movie tickets, 
car wash coordination, etc.
•	Answer multiple line switchboard and direct calls to proper destination. 
•	Maintain lobby area and employee directory.


Front Desk/HR Assistant

•	Create labels and track shipments for outgoing orders (FedEx/DHL)
•	Maintain employee and department directories.
•	Ensure reception area is safe, clean and welcoming.
•	Mail/Email customer invoice orders to clients.
•	Distribute inter-departmental company memos as needed by management.
•	Manage all external correspondence and distribute to employees accordingly.


Receptionist

•	Handle all company correspondence, including composing and distributing inter-departmental memos.
•	Upgrade office filing system.
•	Conduct welcome orientation of new employees joining the organization.
•	Organize, sort and assign mail distribution for all employees.
•	Perform secretarial duties like scanning and copying documents for management as needed.
•	Make outbound/follow-up calls to customers for payment status.
•	Enter all correspondence with customer in web-based CRM application.
•	Assist Negotiations Department by calling creditors to arrange settlement payments.


Administrative Assistant

•	Handle inbound calls from customers and address basic account inquiries.
•	Review residential loan application file to verify that application data is complete and meets standards, including type and amount of mortgage, borrower assets, liabilities, and length of employment.
•	Verify accuracy of application information with credit bureaus, title insurance and client’s employer.  
•	Arrange for property survey and appraisal then review for any discrepancies.
•	Submit mortgage loan application file for underwriting approval.


Loan Processor

Isabella Melgazo is a Production Coordinator at PJ Salvage in San Clemente, CA. View their experience, skills and work history on Malakye — the professional…

Isabella Melgazo — Production Coordinator at PJ Salvage

Isabella Melgazo

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